Scope and purpose
This Privacy Notice applies to FieldHouse Associates Limited and www.fieldhouseassociates.com and related websites (the “Website”) (together “FieldHouse”, “we”, “us”, “our”). It explains how FieldHouse collects, uses, shares and otherwise processes your Personal Data in connection with your relationship with us.
FieldHouse Associates Limited is a limited liability partnership registered in England and Wales with company number 7973574 and whose registered office is 51 Norroy Road, London SW15 1PQ. FieldHouse provides public relations or other services to a number of companies and to the extent that Personal Data is provided to these companies and funds and not FieldHouse, separate privacy notices will apply. Should you have any questions about this Privacy Notice you can contact us at the address above, by email at gdpr@fieldhouseassociates.com
We may provide supplemental privacy notices on specific occasions when we are collecting or processing Personal Data about you so that you are fully aware of how and why we are using your Personal Data. Those supplemental notices should be read together with this Privacy Notice.
Personal Data
The term “Personal Data” as used in this Privacy Notice means any information which relates to a living individual who can be identified from that data such as name, contact details, bank account details etc. Personal Data does not include data from which you can no longer be identified such as anonymised aggregate data.
What information do we collect about you, how do we collect it and what do we use it for?
The kinds of Personal Data we may collect include your contact details (such as your address, email address and telephone number) and information such as your job title which we will request from you. In addition, we collect the Personal Data you choose to provide to us, e.g. if you contact us by letter, telephone, email or any other means of electronic or personal communication including through the Website. The Website uses cookies to distinguish you from other users of our sites. This helps us to give you the best possible experience when you browse our site, and also allows us to improve the design, layout and function aspects of our sites. By continuing to browse our sites, you’re agreeing to our use of cookies. For detailed information on the cookies we use and the purposes for which we use them, see our cookie policy.
We will process your Personal Data if and to the extent applicable law provides a lawful basis for us to do so. We will therefore process your Personal Data only:
a) if you have consented to us doing so;
b) if we need it to perform the contract we have entered into with you;
c) if we need it to comply with a legal obligation; or
d) if we (or a third party) have a legitimate interest which is not overridden by your interests or fundamental rights and freedoms. Such legitimate interests will be the provision of services by us, or administrative or operational processes within FieldHouse, and direct marketing.
We will use your Personal Data to deliver our services to you or the company/business you work or act for. We may also use your Personal Data to inform you about our services and our marketing and events.
Please note that we may use or disclose Personal Data if we are required by law to do so or if we reasonably believe that use or disclosure is necessary to protect our rights and/or to comply with judicial or regulatory proceedings, a court order or other legal process.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access Personal Data (or to exercise any of your other rights). This is another appropriate security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it.
Accuracy of information
It is important that the Personal Data we hold about you is accurate and current. Please let us know if your Personal Data changes during your relationship with us.
Security of information
We implement appropriate technical and organisational measures in order to protect your Personal Data against accidental or unlawful destruction, accidental loss or alteration, unauthorised disclosure or access and any other unlawful forms of processing. We aim to ensure that the level of security and measures adopted to protect your Personal Data are appropriate for the risks presented by the nature and use of your Personal Data. We follow recognised industry practices for protecting our IT environment and physical facilities.
What if you do not provide the personal data we request?
It is in your sole discretion to provide Personal Data to us. If you do not provide us with all or some of the Personal Data we request, we may not be able to accept an engagement from you, to provide all or some of our services, to enter into a contract with you or to send you requested marketing or other information.
Change of purpose, anonymisation
We will only use your Personal Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason which is compatible with the original purpose. If we need to use your Personal Data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
In some circumstances we may anonymise your Personal Data so that it can no longer be associated with you, in which case it is no longer Personal Data.
Your rights in relation to your information
You have rights as an individual which you can exercise under certain circumstances in relation to your Personal Data that we hold. These rights are to:
a) request access to your Personal Data (commonly known as a “data subject access request”) and request certain information in relation to its processing;
b) request rectification of your Personal Data;
c) request the erasure of your Personal Data;
d) request the restriction of processing of your Personal Data;
e) object to the processing of your Personal Data.
If you want to exercise one of these rights please contact us at gdpr@fieldhouseassociates.com
You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, or, as the case may be, any other competent supervisory authority of an EU member state.
Right to withdraw consent
In case you have provided your consent to the collection, processing and transfer of your Personal Data, you have the right to fully or partly withdraw your consent. To withdraw your consent, please contact gdpr@fieldhouseassociates.com. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose(s) to which you originally consented unless there are compelling legitimate grounds for further processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims. In case we processed your Personal Data for direct marketing purposes, you have the right to object at any time, in which case we will no longer process your Personal Data for such marketing purposes.
How long will we retain your information?
We will only retain your Personal Data for as long as necessary to fulfil the purposes for which it was collected and processed, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements.
To determine the appropriate retention period for your Personal Data, we will consider the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorised use or disclosure of your Personal Data, the purposes for which we process your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances we may anonymise your Personal Data so that it can no longer be associated with you, in which case it is no longer Personal Data.
Upon expiry of the applicable retention period we will securely destroy your Personal Data in accordance with applicable laws and regulations.
Fees
You will in general not have to pay a fee to exercise any of your individual rights mentioned in this Privacy Notice. However, we may charge a reasonable fee if your request to exercise your individual rights is manifestly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
Changes to this Privacy Notice
We reserve the right to update this Privacy Notice at any time, and we will make an updated copy of such privacy notice available on the Website.
Further information
If you have any concerns or require any further information, you can contact us at the address above, by email at gdpr@fieldhouseassociates.com
Copyright 2018. FieldHouse Associates Limited. All Rights Reserved.